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Portsmouth City Council is a registered Data Controller (Registration Number Z5578313
Portsmouth City Council tries to meet the highest standards when collecting and using personal information in accordance with data protection law.
 
Portsmouth Traded Services for Schools
This privacy notice tells you about how Portsmouth Traded Services for Schools, as part of Portsmouth City Council, collects, processes and manages personal information.
 
Portsmouth Traded Services for Schools is the Council's online traded services portal for schools and other education and childcare settings and organisations. Service users include members of the schools' workforce, multi academy trusts, service providers and staff in early years settings.
 
You are providing your information to Portsmouth City Council, in relation to its online portal for schools and other education and childcare settings known as Portsmouth Services Network. The contact details for this service are: traded.services@portsmouthcc.gov.uk. The Council's Data Protection Officer can be contacted via dataprotection@portsmouthcc.gov.uk, or 02392 688482.
 
The categories of personal data processed by Portsmouth Traded Services for Schools include:
Name
Job role
School/Organisation name
School/Organisation address
Job category (eg. Teacher, Business Manager, Head Teachers)
Email address
Telephone number


The Council obtains the above personal information from the following sources: 'Self-entry' sign-up form; ‘User Profile' information entered by the user's schools using the 'User Management' function available on Portsmouth Services Network; Information provided to Portsmouth Traded Services for Schools Administrators from school administrators and /or clerks of governing boards.


Your information is collected for the following purposes:
to enable Portsmouth Traded Services for Schools Administrators to issue targeted communications to users with active accounts;
to enable users to book training courses;
to enable users with assigned access rights to purchase traded support services;
to provide a record of training and services purchased on Portsmouth Traded Services for Schools.
The personal information held by Portsmouth Traded Services for Schools is collected in order to set-up user accounts and enable users to access: targeted communications and resources; details of training courses; and (depending on the access rights assigned to users) the purchasing of traded services for schools.
 
The information of users who book training courses and purchase services on Portsmouth Traded Services for Schools will be shared with service providers providing that training/service. In addition to training courses and services provided by the Council, the following organisations send communications, provide training courses and / or services through Portsmouth Traded Services for Schools, and therefore information may be shared with them.
 
Portsmouth Teaching School Alliance: The Teaching School is a registered provider within Portsmouth Traded Services for Schools.
 
Moderation: Sarah Hilditch at Northern Parade Federated School.
 
Outdoor Education: our outdoor education service is provided by Hampshire education.
 
If you book onto a training course on Portsmouth Services Network, your name, job role and email address is made available to the training provider in order to process your booking request and maintain a record of attendance at training courses and events. This information is also made available to the purchasing organisation (i.e. school, nursery, college) linked to your user account.
 
The name, job role and email address of users who purchase services on behalf of their school/organisation is made available to the service whose services have been purchased. This information is also made available to the purchasing organisation (i.e. school, nursery, college) linked to your user account.
 
Portsmouth City Council will process your information in accordance with your information rights under the Data Protection Act 2018 and the GDPR. Portsmouth Services Network is a secure password protected system, with a closely controlled number of staff with administration rights, all of whom have undergone mandatory data protection and GDPR training, 
 
All information processed electronically by Portsmouth City Council is held in the UK.
 
In relation to all users, after a period of two years inactivity or on termination of employment, the user profile containing the personal information listed in section 2 (above) shall be suspended. After a period of four years from the date the account was last activated the user profile containing the personal information listed in section 2 (above) will be deleted.
 
Users are within their rights to obtain a copy of any information held by Portsmouth Traded Services for Schools.  If you wish to make a 'subject access request', please contact the Council's Data Protection Officer, details of which can be found here https://www.portsmouth.gov.uk/ext/your-council/transparency/data-protection-privacy-notice. Users with accounts on Portsmouth Services Network, have a right to withdraw their consent to the processing of their data at any time. Please contact traded.services@portsmouthcc.gov.uk in order to withdraw your consent and request removal of your personal information.
 
If you are dissatisfied with the processing of your information, you can raise your concern with the council’s data protection officer. You have a right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk).
 
This privacy notice was last updated on 9th April 2019.
 
If you want to request details of our privacy policy and how we collect and use personal information, you can contact:
 
Traded.services@portsmouthcc.gov.uk or telephone 02392841973.
 
Further information about how the Council processes personal data can be found here: https://www.portsmouth.gov.uk/ext/your-council/transparency/data-protection-privacy-notice